The Civil Service Commission (CSC) has adopted the CS Form No. 212, Revised 2026 Personal Data Sheet (PDS) through CSC Memorandum Circular No. 05, s. 2026.
For government employees, teachers, applicants, and other personnel who need to update or accomplish their Personal Data Sheet, we are sharing the Revised 2026 PDS in Microsoft Excel format, together with the memorandum circular and the corresponding guide for filling out the form.
CSC Memorandum Circular No. 05, s. 2026 was dated June 23, 2026 and formally adopts CS Form No. 212, Revised 2026. The circular also provides a transition period for the previous Revised 2025 form before the Revised 2026 version becomes the only accepted form for the covered purpose. MC No. 05 s. 2026 – Adoptiom of…
What Changed in the Revised 2026 PDS?
One of the important changes identified in CSC Memorandum Circular No. 05, s. 2026 concerns the Work Experience portion of the Personal Data Sheet.
The Revised 2026 form restores the columns for:
- Monthly Salary
- Salary/Job/Pay Grade and Step Increment
These fields can also be seen in the Work Experience section of the provided Excel workbook.
When entering the Salary/Job/Pay Grade and Step Increment, the CSC guide instructs users to use the format “00-0”, such as 24-2, where 24 represents the salary grade and 2 represents the step increment. Monthly salary should be entered in figures. Guide to Filling Up the Persona…
What’s Included in the Download?
The files provided with this post include:
1. CS Form No. 212 Revised 2026 – Personal Data Sheet
The Excel workbook contains the main PDS pages covering the major information required by the CSC, including:
- Personal Information
- Family Background
- Educational Background
- Civil Service Eligibility
- Work Experience
- Learning and Development Interventions / Training Programs
- Voluntary Work
- Other Information
- Questions and declarations
- References
- Signature and certification portions
The workbook also contains continuation sheets for additional entries when the spaces provided in the main form are not enough.
2. CSC Memorandum Circular No. 05, s. 2026
This memorandum circular covers the Adoption of CS Form No. 212, Revised 2026 (Personal Data Sheet) and explains the transition from the previous Revised 2025 version. MC No. 05 s. 2026 – Adoptiom of…
3. Guide to Filling Out the Personal Data Sheet – Revised 2026
The accompanying guide provides important instructions on how the revised PDS should be completed.
Important Instructions When Filling Out the Revised 2026 PDS
According to the CSC guide, the PDS should be accomplished using the MS Excel format provided on the CSC official website. Entries should be completed using a computer, and all information must be provided accurately. Guide to Filling Up the Persona…
Keep these important reminders in mind:
- Fill out every applicable field.
- Do not leave applicable fields blank; enter N/A when an item is not applicable.
- Dates should generally be entered in dd/mm/yyyy format.
- Names and other required information should be written according to the format specified in the guide.
- The PDS must bear the employee’s e-signature/digital certificate and date of accomplishment at the bottom of every page. Guide to Filling Up the Persona…
- Additional sheets may be used when the available rows are insufficient.
- Information entered in the PDS must be accurate and complete.
The guide also warns that misrepresentation in the Personal Data Sheet or Work Experience Sheet may result in the filing of administrative and/or criminal cases against the person concerned. Guide to Filling Up the Persona…
Personal and Family Information
For the employee’s name, the CSC guide specifies the sequence:
Surname, First Name, Name Extension (if any), Middle Name
For family information, the names of the spouse and parents should likewise follow the prescribed format. The mother’s name should be her maiden name, or the name she used before marriage. Guide to Filling Up the Persona… Guide to Filling Up the Persona…
The guide also instructs users to list the full names of all children and provide their dates of birth.
Educational Background
When completing the Educational Background section, users should write the full name of the school and should not abbreviate it.
The guide also provides specific instructions for indicating elementary, secondary, college, master’s, and doctorate education, including the period of attendance, year graduated, highest level or units earned, and scholarships or academic honors received. Guide to Filling Up the Persona…
Civil Service Eligibility
All earned civil service eligibilities should be indicated together with the applicable:
- Rating
- Date of examination or conferment
- Place of examination or conferment
- License number, when applicable
- License validity or expiration date, when applicable
For eligibility that involves a professional license under RA 1080, the guide specifically instructs users to indicate the license number and its date of expiry. Guide to Filling Up the Persona…
Work Experience
Users should list both public and private employment, beginning with the most recent position.
The guide requires full position titles and the complete name of the department, agency, office, or company without abbreviations. It also requires the Monthly Salary, Salary/Job/Pay Grade and Step Increment when applicable, status of employment, and whether the position was in government service. Guide to Filling Up the Persona…
For applications to vacant positions, an additional Work Experience Sheet (WES) should be submitted together with the PDS and should contain work experience relevant to the position being applied for. Guide to Filling Up the Persona…
Learning and Development
Learning and Development or training programs should be listed starting with the most recent.
Users should provide the complete title of the program, inclusive dates, total number of hours, type of L&D intervention, and the complete name of the institution or agency that conducted or sponsored the activity. Guide to Filling Up the Persona…
Signature, Government ID and Photo
For completion of the PDS, the guide requires the appropriate signature or right thumb mark when applicable, together with the required government ID information.
A passport-sized ID or unfiltered digital picture measuring 4.5 cm × 3.5 cm, taken within the last six months, should also be attached in the designated portion. Guide to Filling Up the Persona…
When continuation sheets are used, CSC also instructs users to print only the extra sheets where additional information was entered. Guide to Filling Up the Persona…
Download CS Form No. 212 Revised 2026
You may download the files below:
📥 CS Form No. 212 Revised 2026 Personal Data Sheet – Excel
📄 CSC Memorandum Circular No. 05, s. 2026
📘 Guide to Filling Out the Personal Data Sheet – Revised 2026
Reminder
Before accomplishing or submitting your PDS, carefully read the Guide to Filling Out the Personal Data Sheet – Revised 2026 and verify that all information entered is complete and accurate.
Applicants and government personnel should also follow any additional instructions issued by their agency, Human Resource Management Office, Schools Division Office, or other receiving office regarding submission, signatures, supporting documents, and printing requirements.